Choosing Board Software for Holding Online Meetings

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The risk of technical issues is high when holding an online meeting. For example, one of your board members could have poor internet connectivity or his battery might die during the meeting. It is a great idea to have remote participants to test their devices prior to the meeting. You can also offer training and assistance to ensure that attendees from remote locations are prepared to use the online portal prior to the meeting.

In addition to the basic options, you should look for a meeting space that is digital that is able to provide high levels of security and conformity. The top online board portals will protect your data on a server-level, and you can also customize access to documents for different users.

Another vital feature is the ability to record votes. Instead of using the traditional show-ofhands system, recording the results of a vote in your virtual boardroom will ensure transparency and accountability. It will also cut down on the time it takes to prepare board resolutions, and will increase the efficiency in your meetings.

Even if your guests aren’t tech-savvy, the software should be simple to use and comprehend. In addition, it must be compatible with all platforms, including tablets and smartphones. Additionally, it must offer a printer-friendly format. Some board members might prefer printing out documents or presentations due to various reasons, including their inability to use screens for long durations of time. Additionally the digital boardroom needs to have chat functions for quick collaboration.